| Project Name | Tree Removal and Land Clearing Services |
| Location | Manchester Square |
| Solicitation Number: | HUD 2026-0828 |
| Issue Date | August 28, 2026 |
| Bid Submission Deadline: | September 20, 2026 |
| Procurement Officer: | Dover Housing Authority |
1.Scope of Work
The Dover Housing Authority is requesting sealed competitive bids from qualified, licensed, and insured commercial tree care contractors to provide complete tree removal services at Manchester Square. The selected Contractor must furnish all labor, supervision, tools, equipment, materials, insurance, and hazard mitigation controls necessary to complete the project safely. Scope items include:
• Tree Identification and Removal: Safely fell and remove approximately dead, diseased, or hazardous trees as marked on the project site map.
• Stump Grinding: Grind all stumps down to a minimum depth of eight (8) inches below the final ground grade level.
• Debris Disposal: Chip and haul away all wood, limbs, brush, and organic debris. The site must be completely raked and cleaned daily.
• Site Restoration: Backfill stump holes with clean topsoil, pack firmly to prevent settling, and apply certified weed-free seed and straw.
2. Pre-Bid Conference and Site Inspection
A mandatory pre-bid conference and walk-through will be held on September 11, 2026, at 10:00 AM EST at the Manchester Square Community Center Main Office. All prospective bidders must attend to inspect physical constraints, tree positions, and evaluate site logistics. Failure to attend will result in disqualification of the submitted bid
3. Bid Submission Requirements
Sealed bids must be delivered directly to the Main Procurement Office no later than the deadline explicitly listed above. Bids must be submitted in a sealed envelope marked clearly with: ‘Manchester Square Tree Removal Bid – HUD-2026-0828’.
Submissions must include the following finalized forms:
1. Completed Form HUD-5369-A (Representations, Certifications, and Other Statements of Bidders).
2. Form HUD-5369 (Instructions to Bidders for Contracts).
3. Full non-collusive affidavit and references for three (3) similar projects completed within the last 3 years.
4. Proof of valid state commercial tree service contractor license and commercial general liability insurance.
5. Mandatory Federal Compliance This contract is federally assisted via HUD funding programs. Contractors must strictly adhere to all applicable rules, including:
• Davis-Bacon Prevailing Wage Act: All field laborers must be compensated according to the applicable federal wage decision schedule.
• Section 3 Compliance: To the greatest extent feasible, economic and training opportunities must be directed toward low-income local residents.
• Equal Opportunity: Compliance with Executive Order 11246 regarding non-discrimination in employment practices is strictly enforced.